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How to reduce disk usage and save on hosting costs

There are 2 ways we setup emails nowadays – POP or IMAP

What’s the difference?

Overview:

POP and IMAP are 2 methods/protocols to access email.

  • Do you use more than one device for email (e.g. desktop & mobile)? Then IMAP is your best choice – but watch out for disk over–usage on your hosting account
  • Do you download email to only one device e.g. your computer? Then POP is an option.

Emails accumulating on the server can lead to both disk- and inode-overusage i.e. both large volumes and large numbers of emails. If your email is set up to use IMAP (the default setting), then all mail stays on the server and adds to your disk usage.

Excess email is often caused by

  • Spambucket or trash folders that need clearing
  • Delete this mail, either
  • within your mail programme (e.g. Outlook)
  • Large amounts of legitimate mail in the Inbox of your mail programme, or saved in a subfolder

Tips

  • Use your mail client (e.g. Outlook, Thunderbird) or File Manager to back up or archive your mail, and then delete it from the server. Remember to empty the trash after deleting.
  • Forwarding on mailboxes to external addresses is not being cleared out.
  • Delete the mailbox and replace it with an alias which will forward email to the external address, without keeping a duplicate copy in the original mailbox.
  • Upgrade to a higher Web Hosting package if necessary

Upgrading to a higher package will provide you with a bigger disk space quota. The various packages and their quotas are available

Disk over usage costs will be added to the accounts and billed accordingly.